Reason codes

/settings/reason-codes

Reason codes are the controlled vocabulary used across change requests, leave requests, and intraday exceptions. Forcing reasons to come from a fixed catalogue (rather than free text) keeps reporting clean.

What the table shows

Per row: code, category, description, enabled status.

Categories

• Department change — reasons for moving an employee between departments
• Salary change — drivers of compensation adjustments (promotion, market adjustment, etc.)
• Leave request — reasons for various leave types
• Termination — voluntary and involuntary separation reasons
• Intraday exception — system issue, training overrun, late, etc.
• (Other tenant-specific categories as needed)

Lifecycle

• Create — adds a new code to a category
• Edit — adjust description; the code itself is typically immutable once in use
• Enable / disable — disabled codes are preserved on historical records but don't show in pickers for new entries